Ultimate Staffing's client is seeking a highly professional and articulate Executive Assistant to provide direct support to the CEO and other executives. This individual will serve as the front-line representative for all guests and should deliver first class customer service to all internal and external parties.

Responsibilities:

• Executive Calendar Management: Proactively manage complex calendars, schedule high-level meetings, and anticipate conflicts to keep the CEO and leadership team operating seamlessly.
• Meeting & Event Coordination: Prepare detailed agendas, organize materials, and ensure all logistics are handled for internal and external meetings, including donor visits and board sessions.
• Technology & A/V Support: Serve as the go-to resource for hosting virtual meetings via Zoom, setting up conference rooms with audio/visual equipment, and troubleshooting tech issues to ensure flawless execution.
• Hospitality & Guest Experience: Deliver a white-glove experience for visitors and donors by creating a welcoming environment, arranging refreshments, and maintaining a polished front-office presence.
• Travel & Logistics Management: Coordinate complex travel arrangements, including flights, accommodations, and itineraries, while ensuring cost-effectiveness and attention to detail.
• Expense & Budget Tracking: Process expense reports accurately and on time, maintaining confidentiality and compliance with organizational policies.
• Cross-Team Collaboration: Partner daily with the remote Executive Assistant to align priorities, share updates, and ensure smooth communication across leadership.
• Confidential Administrative Support: Handle sensitive information with discretion and professionalism while supporting strategic initiatives and executive priorities.

Qualifications:

• Exceptional communication and interpersonal skills.
• Professional demeanor with strong attention to detail.
• Proficiency in IT tools (Zoom, A/V setup, Microsoft Office Suite).
• Ability to manage multiple priorities in a fast-paced environment.
• Previous experience supporting C-level executives.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.